FEDERAL ROADS MAINTENANCE AGENCY (FERMA)
Plot 163, Aminu Kano Crescent, Wuse II – ABUJA
REQUEST FOR EXPRESSIONS OF INTEREST FOR THE SELECTION OF CONSULTANTS
The Federal Roads Maintenance Agency (FERMA) is desirous of engaging Consultants for the execution of consultancy services as provided in the 2018 Appropriation Act. In line with provisions of the Public Procurement Act 2007, FERMA hereby invites suitably qualified consultants with good track records to express interest in the underlisted projects
Package I: MONITORING AND EVALUATION (M&E)
|LOT||PROPOSED PROJECT||LOCATION||CONTRACT NO.|
|1||DEPLOYMENT OF A RESPONSIVE BUT ORGANIZATION-WIDE M&E SYSTEM ON A DIGITAL PLATFORM TO THE FEDERAL ROADS MAITENANCE AGENCY(FERMA)||FERMA HQ||M&E/18-01|
SCOPE OF WORKS
The Scope of works for package I includes, but not limited to:
a. Development and Deployment Of a Robust GIS Enabled Cloud-Based Platform, design to help the Agency manage assigned assets.
b. Strategic planning session on existing framework for Monitoring, Evaluation and Impact Assessment(MEI), Discussing Perceived shortcomings and consolidating on past successes as well as proposing solutions in terms of expanding the capacity and scope,
c. Deploying a Data Collection and Software Management tool for Monitoring and Evaluation for FERMA Projects targeted at all schedule and supervising officers in the directorate cadre.
Package ii: PRESS/MEDIA
|LOT||PROPOSED PROJECT||LOCATION||CONTRACT NO.|
|1||ENGAGEMENT OF CONSULTANT FOR THEPRODUCTION AND AIRING OF FERMA PUBLIC
ENLIGHTENMENT TELEVISION PROGRAMME
TAGGED “EYE ON THE ROAD”
The Scope of works for package II includes, but not limited to:
(a.) Historical overview of the Road, (b)Previous intervention efforts and short comings, (c)Socio-economic activities along the roads, (d)the reason for the present intervention, (e)the major components of present intervention(scope of work, expected users’ behavior for durability,(e.g road abuse) etc
Prospective bidders must possess the following eligibility criteria to be able to participate in the bidding process:
i. Colour copy of evidence of incorporation with Corporate Affairs Commission (CAC) as a Limited/Public Liability Company including copy of certified Memorandum and Articles of Association as well as forms CAC 2 and CAC
ii. Colour copy of Company Tax Clearance Certificate for the last three (3) years (2015, 2016 & 2017) valid till 31st December 2018
iii. Colour copy of evidence of current Pension Compliance Certificate valid till 31st December, 2018
iv. Colour copy of current ITF (Industrial Training Fund) compliance certificate valid till 31st December 2018.
v. Colour copy of NSITF Compensation Act Compliance Certificate valid till 31st December 2018.
vi. Evidence of registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) issued by BPP valid till 1st January, 2019
vii. A sworn affidavit dated not earlier than 11th March 2019 indicating that all documents submitted are genuine and verifiable.
viii. A sworn affidavit dated not earlier than 11th March 2019 that none of the directors nor the Company itself has been convicted of any criminal offense in any country including financial impropriety.
ix. A sworn affidavit dated not earlier than 11th March 2019 that the bidder is not in receivership, the subject of any form of winding up petition or proceeding.
x. Inclusion of verifiable evidence of equipment and technology capacity.
xi. Inclusion of verifiable list of previous similar works successfully carried out within the last five years with names of client, evidence of award letter(s) and job completion certificate.
xii. Evidence of successful investment/involvement in road engineering robotics and technical competence in road maintenance management in the last three (3) years.
xiii. Company profile including organizational structure, key professional staff with their names, and telephone numbers, emails, at least one of which must be a COREN registered Engineer with 2018 Engineers Practicing License and or Association of Consulting Engineers in Nigeria (ACEN) as an Engineering Consultancy Services Provider.
xiv. List of technical (Engineering) staff with a minimum of two (2) certified engineering Professionals with COREN and the Project Management institute (PMI). (xii – xiv applicable to package I only)
xv. Audited annual financial report of the company for the last three years (2015, 2016 and 2017)
xvi. Evidence of financial strength, credit worthiness to the tune of not less than N15m/bank reference in addition to evidence of a turnover of at least N10m in the last three years (2015, 2016 and 2017).
xvii. The offer must be properly signed.
xviii. All schedules provided in bid Request for Expression Of Interest (EOI) for consultancy must be completed.
xix. All bids must be submitted in English language.
COLLECTION OF REQUEST FOR EXPRESSION OF INTEREST (EOI) FOR CONSULTANCY SERVICES:
Interested Bidders are to collect Bidding documents between the hours of 10.00am and 3.00pm, Mondays to Fridays from 11th March 2018 from:
The Deputy Director (Procurement)
Federal Roads Maintenance Agency (FERMA)
Headquarters Annex Building;
No. 7 Eldoret Close, Off Aminu Kano Crescent.
Ground Floor, Room GF 003
SUBMISSION/OPENING OF EXPRESSION OF INTEREST (EOI) FOR CONSULTANCY SERVICES:
Interested bidders are to submit their bid(s) for each of the Lot(s) desired in two (2) hard copies. The bid should be clearly marked “Expression of Interest Original” at the bottom right hand corner of the first envelope and the second clearly marked “copy” at the bottom Left hand corner). Each of bid for Expression of Interest (EoI) must be packaged separately in sealed envelopes and put the two sealed envelopes together in a bigger sealed envelope and addressed to:
THE MANAGING DIRECTOR,
FEDERAL ROADS MAINTENANCE AGENCY,
PLOT 163, AMINU KANO CRESCENT,
WUSE II, ABUJA.
and clearly marked on the top left hand corner ‘’CONFIDENTIAL’’ and top right hand corner “TENDER FOR_______ (indicate Lot No./Project Description/Contract No.)_________”.
Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and hand delivered not later than 12 noon of 25th March 2019, to the Office of the Deputy Director (Procurement), FERMA Headquarters Annex Building, No. 7 Eldoret Close, Off Aminu Kano Crescent, Wuse II-Abuja. Ground Floor, Room GF 003.
All Bids will be publicly opened immediately following the deadline for the submission of bids at 12:00 noon of 25th March 2019 at the FERMA Conference Room, 2nd floor FERMA Headquarters, Plot 163, Aminu Kano Crescent, Wuse II, Abuja. The Federal Roads Maintenance Agency will not be held liable for misplaced or wrongly submitted bids.
The Representatives of Companies that submitted bids, Representatives of Professional Bodies and the Civil Societies are invited to witness the bid opening exercise.
Please note that:
i. All Services will not attract Bid Security.
ii. The Services may not attract advance payment.
iii. All Procurements attract a minimum guarantee as specified in the Request for Expression of Interest.
iv. Consultants who have worked for the Agency and have history of abandonment, termination and/or lack capacity need not apply.
v. Only correctly addressed bids will be received.
vi. The Agency will not enter into unnecessary correspondence with any Consultants except when deemed fit and in the interest of the bid.
vii. All costs incurred by any Company in respect of this advertisement are at her own expense and the Agency shall not entertain any claim whatsoever in this regard.
viii. The Agency reserves the right to verify any claim made by any of the Bidders.
ix. The Agency reserves the right to suspend or cancel the bidding process at any stage if and when the need arises in line with Section 28 of the Public Procurement Act 2007.
x. Late submissions will be rejected.
xi. Only short-listed firms will be contacted.
NON ADHERENCE TO ANY OF THE INSTRUCTIONS ABOVE ATTRACTS AUTOMATIC DISQUALIFICATIONF